Governing Body Structure and Terms of Reference

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Additional Information:

Terms of Reference:

TERMS OF REFERENCE – FINANCE COMMITTEE

PURPOSE OF COMMITTEE

The Governing Body

The Governing Body has overall responsibility for the administration of the Academy’s finances. The main responsibilities of the Governing Body are prescribed in the Funding Agreement between the Academy and the DfE and in the Academy’s scheme of government. Its responsibilities include:

  • ensuring that grant from the DfE is used only for the purposes intended;
  • ensuring that funds from sponsors are received according to the Academy’s Funding Agreement, and are used only for the purposes intended;
  • approval of the annual budget;
  • appointment of the Principal and
  • appointment of the Director of Finance & Resources, in conjunction with the Principal.

The Finance Committee

The Finance Committee is a committee of the Governing Body. The Finance Committee meets at least once a term but more frequent meetings can be arranged if necessary.

The main responsibilities of the Finance Committee are detailed in the Bradford Academy Financial handbook which have been authorised by the Governing Body. The main responsibilities are:

  • the initial review and authorisation of the annual budget;
  • the regular monitoring of expenditure and income against budget;
  • ensuring the annual accounts are produced in accordance with the requirements of the Companies Act 1985, the Statement of Recommended Practice approved by the Charity Commission, and the DfE guidance issued to academies;
  • authorising the award of contracts over £25,000;
  • authorising changes to the academy personnel establishment; and
  • reviewing the reports of the Responsible Officer on the effectiveness of the financial procedures and controls. These reports must also be reported to the Governing Body.

Conduct at meetings

  • Meeting shall be deemed quorate with a minimum of 3 governors present.
  • Ex-officio members of the governing body are not entitled to vote on financial matters.

TERMS OF REFERENCE – PERSONNEL COMMITTEE

PURPOSE OF COMMITTEE

This committee will have responsibility for developing, implementing, reviewing and advising the GB on policy relating to promoting the Academy as an effective employer, operating within legislation concerning the terms and conditions under which staff are employed and promoting a positive and supportive environment for staff in which to work, for the benefit of our learners.

The terms of reference include:

  • consider matters relating to HR policy and Strategy which may include:

–   Workforce modernisation

–   The HR strategy and annual HR business plan

–   Pay & Conditions Policy

–   Recruitment and Retention

–   Training and Development

–   Sickness Absence

–   Disciplinary Procedures

–   Capability Procedures

–   Employee Relations

–   Occupational Health, Safety and Welfare and Employee support

-National issues, including the implementation of national agreements have due regard, in exercising its responsibilities, to equal opportunities generally and the requirements of all equalities and anti-discrimination legislation, including implementation of equalities schemes

-consider any other matters deemed relevant to these terms of reference

  • review and agree the staffing structure in consultation with the Principal and the Finance Committee
  • oversee the Recruitment and Appointment procedures for all staff
  • establish and review a Performance Management policy for all staff
  • oversee the process leading to staff reductions
  • keep under review staff work/life balance, working conditions and well-being, including the monitoring of absence

AUTHORITY

The Committee is authorised by the Governing Body to investigate any activity within its Terms of Reference. It is authorised to seek any information it requires from any Governing Body member or employee of the Academy. All Governing Body members and employees are directed to co-operate with any request made by the Committee

The Committee is authorised by the Governing Body to obtain outside independent professional advice and to secure the attendance of outsiders with relevant experience and expertise if it considers this necessary. Where this involves direct expenditure of above £ 5000 per annum then the prior approval of the Director of Finance is required.

The Committee is authorised by the Governing Body to co-opt other Governing Body members as necessary

TERMS OF REFERENCE – PERSONNEL COMMITTEE

PURPOSE OF COMMITTEE

This committee will have responsibility for developing, implementing, reviewing and advising the GB on policy relating to promoting the Academy as an effective employer, operating within legislation concerning the terms and conditions under which staff are employed and promoting a positive and supportive environment for staff in which to work, for the benefit of our learners.

The terms of reference include:

  • consider matters relating to HR policy and Strategy which may include:

–   Workforce modernisation

–   The HR strategy and annual HR business plan

–   Pay & Conditions Policy

–   Recruitment and Retention

–   Training and Development

–   Sickness Absence

–   Disciplinary Procedures

–   Capability Procedures

–   Employee Relations

–   Occupational Health, Safety and Welfare and Employee support

-National issues, including the implementation of national agreements have due regard, in exercising its responsibilities, to equal opportunities generally and the requirements of all equalities and anti-discrimination legislation, including implementation of equalities schemes

-consider any other matters deemed relevant to these terms of reference

  • review and agree the staffing structure in consultation with the Principal and the Finance Committee
  • oversee the Recruitment and Appointment procedures for all staff
  • establish and review a Performance Management policy for all staff
  • oversee the process leading to staff reductions
  • keep under review staff work/life balance, working conditions and well-being, including the monitoring of absence

AUTHORITY

The Committee is authorised by the Governing Body to investigate any activity within its Terms of Reference. It is authorised to seek any information it requires from any Governing Body member or employee of the Academy. All Governing Body members and employees are directed to co-operate with any request made by the Committee

The Committee is authorised by the Governing Body to obtain outside independent professional advice and to secure the attendance of outsiders with relevant experience and expertise if it considers this necessary. Where this involves direct expenditure of above £ 5000 per annum then the prior approval of the Director of Finance is required.

The Committee is authorised by the Governing Body to co-opt other Governing Body members as necessary.